Important: One year until The EU General Data Protection Regulation

  • By Gabrielle Cox
  • 25 May, 2017

All organisations have until 25 May 2018 to meet new General Data Protection Regulation (GDPR).

Below we bring you key information on a new legislation coming in to effect in May 2018, who it effects and what you need to do. 

On 14th April 2016, the European Parliament adopted a new regulation that will replace the 1995 Data Protection Directive. The GDPR (also known as EU 2016/679) covers the protection of a persons personal data, the processing of it and it's free movement. It gives EU citizens greater rights over their own personal data and how it is used by organisations. The new regulations will place a greater obligation of all establishments to protect this data. 

As announced in the Official Journal of the EU, the new General Data Protection Regulations (GDPR) will come into force on the 25th May 2018 , leaving just one year for organisations to prepare.

Who it effects? 
This new regulation effects ALL industries and organisations, regardless of size, location or sector, that process personal data of people living the EU, in both the private and public sectors. From schools to small businesses, every establishment will be required to comply to the new rules. 

What do I need to know? 
Data kept by an organisation must be kept up to date, with inaccurate data corrected or erased. Organisations are only able to hold data which is necessary for the purpose which it is being processed. The reason why this data is being processed must be specific, clear and be for a legitimate purpose (preventing fraud and direct marketing are considered legitimate interests), these reasons should be able to be explained easily. Special protection for children's personal data has also been put in place for the first time. If your organisation collects information on children under the age of 13, you will need parental/guardian consent to process their data lawfully. 
Consent :
If your organisation relies on consent from individuals to process their data, it must meet the standards set by the GDPR, which states that organisations must be able to show that consent was given. At the times that organisations collect data they will need to provide clear messaging about the purposes of collecting the data and record how and where they collected consent.

Notification of data breaches
Organisations will need to notify their supervisory authority within 72 hours of any data breach and may then have to notify their customers.

Data Protection Officer (DPO)
Organisations which have 250 or more employees, is a public authority or is involved in large scale, regular monitoring of individuals' data, will be required to designate a DPO (either internally or outsourced). This person should have the confidence, support and ability to monitor data protection and it's compliance with GDPR.

Rights of the Citizens
Anyone who deals with a European controller will have the right to access and rectify their data as well as the right to be forgotten or permanently deleted.

What do I need to do?
To comply with the new GDPR, organisations must embed data protection at every level of their business and incorporate it into their processes. Keep an eye out for our action list, to ensure you comply to the new regulations in plenty of time. 

Further Points:
In the event of a breach of compliance, supervisory authorities can impose fines of up to 4% of an organisations worldwide annual turnover or €20 million - whichever comes first. 

The GDPR will go into effect on the 25th May 2018, with the UK unlikely to leave the EU until May 2019, there will almost certainly be a cross over, it is therefore advised that all organisations comply. It’s important to note that the UK government has indicated it will implement equivalent or alternative regulations, similar to GDPR.

Organisations based in the UK but who have customers in the EU, will have to comply regardless. 

For more information, fact sheets and frequently asked questions visit the European Commission website here. 


By Gabrielle Cox 19 Nov, 2017
We are thrilled of how well the Soltech IT team have done this year, especially with the various awards we have won or been nominated for in the last few months. We're so proud to be a Bishop Sutton based business and so to be recognised by The Chew Valley Gazette means a great deal!

As our Founding Director, Richard Sheppard states above, "The past year has been amazing for Soltech IT; we have expanded our team, improved and developed our IT support services across education and business sectors and worked with a whole host of fantastic clients." 

The year just keeps on getting better for the team, here's to the next few weeks of 2017! 
By Gabrielle Cox 12 Nov, 2017
This week are teaming up with accountancy software reseller, Sapphire Accounting Systems (SAS), at their event at Combe Lodge, Blagdon.

As a guest speaker, on the 15th November, we will be discussing the security implications of not upgrading your software and hardware systems and how we can work with businesses to do this effectively. We will also be chatting about GDPR, what to expect, the IT requirements you'll need to meet and the next steps for your business. 

Founding Director Richard Sheppard commented, "We are looking forward to once again partnering with Sapphire Business Systems and providing advice and assistance to local businesses."

Can't make the event but would like to know more about Sage, software & hardware upgrades or what steps you need to take for GDPR? Pop us an email to or give us a call 0117 2140 299.
By Gabrielle Cox 10 Nov, 2017
We'd like to take this time to highlight the importance of the Poppy Appeal and remembering those who have served our country. It is a cause which is incredibly important and one we're proud to have supported for a number of years.

As stated on the Royal British Legion website, " The Royal British Legion is asking the nation to Rethink Remembrance by recognising the sacrifices made by the Armed Forces community, past and present.

By wearing a poppy, you aren’t just remembering the fallen: you’re supporting a new generation of veterans and Service personnel that need our support."

Founding Director Richard Sheppard commented, "The 11th November is a day close to all our hearts and we are proud to support The Poppy Appeal and remember those who have served our country, and those who have lost their lives." 

To make your own donation to the Poppy Appeal please head here
Thank you. 

By Richard Sheppard 07 Nov, 2017
Soltech IT is a multi award winning IT services provider to businesses, charities and educational establishments throughout the UK.

Our innovative and pro-active approach to IT has driven our growth, resulting in us essentially doubling in size every 2 years.

Only a few years ago our clients were prominently based in the South West of England, today our customers can be found throughout the British Isles and as far afield as the USA and UAE. 

To meet the demands and challenges of our current and projected growth targets, we are looking to recruit people with a real sense of excitement and enthusiasm for business, education and customer service.

Working along side our dedicated and culturally like-minded team, we offer potential candidates the opportunity to expand and progress their careers, whilst benefiting from the rewards success brings.

At present we have positions available for both sales and technical people, however we are always interested in seeing opportunistic CV's, from outstanding individuals who fit our ethos and working culture.

Click to view our career opportunities.
By Gabrielle Cox 06 Nov, 2017

As an accredited Living Wage employer, we are thrilled to welcomes the increase in UK and London rates announced by the Living Wage Foundation as part of Living Wage Week (November 5th-11th 2017).

The Living Wage is an hourly rate set independently and updated annually. The Living Wage is calculated according to the basic cost of living using the ‘Minimum Income Standard’ for the UK. Decisions about what to include in this standard are set by the public; it is a social consensus about what people need to make ends meet.

Katherine Chapman, Director of the Living Wage Foundation said: 

"Year-on-year, we see organisations and businesses across the UK embracing the real Living Wage as they recognise that a fair day’s pay is not only the right thing so to but can improve the quality of staff’s work, reduce absenteeism and increase motivation and retention.”
“Today’s increase acknowledges that the cost of living continues to rise for workers everywhere and the leadership shown by businesses who welcome this is a cause for celebration during Living Wage Week, sending a positive message to the business community to show what others can achieve.”    

For more information about Living Wage Week go to
By Richard Sheppard 01 Nov, 2017
Here's another excellent grant funding opportunity for schools.

Greggs Foundation - Breakfast Club Programme

Greggs plc took up the charge and established the first ‘Greggs’ breakfast club. The Greggs Foundation now oversees over 430 clubs, providing a nutritious breakfast to over 26,000 school children each day, over 5 million each year!!!

The Greggs Foundation receives funding from a range of partners, often private sector companies including their major partner, Greggs plc. 

Greggs Foundation uses the money to support breakfast clubs through an initial start up grant for equipment such as chest freezers to store food items or toys and activities for the club. They also make a payment each term towards other food items and Greggs plc donates bread from the nearest shop.

This approach tends to be very well received by our breakfast club schools, many of whom have worked in partnership with Greggs for over fifteen years. Schools tell us that they like the flexibility of the model, allowing them to tailor their club to suit the needs of the children that attend.

The average club costs just £2,000 to set up and run for a year.

Apply now

Click to learn more about our Bursar and Grant Funding service?  

Click to contact us now.

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