One year countdown to GDPR: What you need to consider.

  • By Gabrielle Cox
  • 31 May, 2017

We outline the key areas your organisation needs to consider and action on, in the run up to the GDPR in one years time.

As discussed in our previous blog post  there is just one year to go before the new EU GDPR (General Data Protection Regulation) comes into action. It is vital that all organisations comply with the new regulation in plenty of time of the deadline on May 25th 2018. 
Here we go through the key area your organisation will need to focus and action on.

1. Determine where personal data is stored. 
It is very important that all methods of storing personal data are accounted for, from individual devices to external hard drives and cloud storage systems. Physical sign in books, listing visitor & pupils names, contact numbers and vehicle reg will also need to comply with the new regulations. We're able to help with digital sign in solutions should they be necessary. ( Contact us for more information & visit our latest blog post on making this switch & how we can have you up and running.)

2. Align everyone in the organisation. 
Ensuring everyone in the organisation is up to date with the new regulation is key, this includes IT, marketing, customer support and admin teams.

3. Actioning new processes.
From making sure there is an unsubscribe/opt out option with all marketing materials sent out to ensuring personal data files are encrypted and secure, make sure your organisation complies with every aspect of the regulation in plenty of time. Allowing individuals to have access to their data, should they wish, is also key. 

4. Audit preparation.
Incase of an audit request, ensure you're complying with proper data governance, security and monitoring. It should be easy to access all data to those in the business who need to, with it being clear who has access to what and what data is being used for which projects.  

If you're worried about ensuring your organisation complies with GDPR or need some help putting some of these actions in place, give us a call on 0117 2140 299 or contact us here.

Quick Top Tip
Have all data stored in one centralised location. By doing this, teams are able to access all data when needed, an  individuals' request for their data information or changes can be actioned quickly and potential audits will be easy to prepare for. 



SOLTECH IT NEWS

By Gabrielle Cox 19 Nov, 2017
We are thrilled of how well the Soltech IT team have done this year, especially with the various awards we have won or been nominated for in the last few months. We're so proud to be a Bishop Sutton based business and so to be recognised by The Chew Valley Gazette means a great deal!

As our Founding Director, Richard Sheppard states above, "The past year has been amazing for Soltech IT; we have expanded our team, improved and developed our IT support services across education and business sectors and worked with a whole host of fantastic clients." 

The year just keeps on getting better for the team, here's to the next few weeks of 2017! 
By Gabrielle Cox 12 Nov, 2017
This week are teaming up with accountancy software reseller, Sapphire Accounting Systems (SAS), at their event at Combe Lodge, Blagdon.

As a guest speaker, on the 15th November, we will be discussing the security implications of not upgrading your software and hardware systems and how we can work with businesses to do this effectively. We will also be chatting about GDPR, what to expect, the IT requirements you'll need to meet and the next steps for your business. 

Founding Director Richard Sheppard commented, "We are looking forward to once again partnering with Sapphire Business Systems and providing advice and assistance to local businesses."

Can't make the event but would like to know more about Sage, software & hardware upgrades or what steps you need to take for GDPR? Pop us an email to sales@soltechit.co.uk or give us a call 0117 2140 299.
By Gabrielle Cox 10 Nov, 2017
We'd like to take this time to highlight the importance of the Poppy Appeal and remembering those who have served our country. It is a cause which is incredibly important and one we're proud to have supported for a number of years.

As stated on the Royal British Legion website, " The Royal British Legion is asking the nation to Rethink Remembrance by recognising the sacrifices made by the Armed Forces community, past and present.

By wearing a poppy, you aren’t just remembering the fallen: you’re supporting a new generation of veterans and Service personnel that need our support."

Founding Director Richard Sheppard commented, "The 11th November is a day close to all our hearts and we are proud to support The Poppy Appeal and remember those who have served our country, and those who have lost their lives." 

To make your own donation to the Poppy Appeal please head here
Thank you. 

By Richard Sheppard 07 Nov, 2017
Soltech IT is a multi award winning IT services provider to businesses, charities and educational establishments throughout the UK.

Our innovative and pro-active approach to IT has driven our growth, resulting in us essentially doubling in size every 2 years.

Only a few years ago our clients were prominently based in the South West of England, today our customers can be found throughout the British Isles and as far afield as the USA and UAE. 

To meet the demands and challenges of our current and projected growth targets, we are looking to recruit people with a real sense of excitement and enthusiasm for business, education and customer service.

Working along side our dedicated and culturally like-minded team, we offer potential candidates the opportunity to expand and progress their careers, whilst benefiting from the rewards success brings.

At present we have positions available for both sales and technical people, however we are always interested in seeing opportunistic CV's, from outstanding individuals who fit our ethos and working culture.

Click to view our career opportunities.
By Gabrielle Cox 06 Nov, 2017

As an accredited Living Wage employer, we are thrilled to welcomes the increase in UK and London rates announced by the Living Wage Foundation as part of Living Wage Week (November 5th-11th 2017).

The Living Wage is an hourly rate set independently and updated annually. The Living Wage is calculated according to the basic cost of living using the ‘Minimum Income Standard’ for the UK. Decisions about what to include in this standard are set by the public; it is a social consensus about what people need to make ends meet.

Katherine Chapman, Director of the Living Wage Foundation said: 

"Year-on-year, we see organisations and businesses across the UK embracing the real Living Wage as they recognise that a fair day’s pay is not only the right thing so to but can improve the quality of staff’s work, reduce absenteeism and increase motivation and retention.”
“Today’s increase acknowledges that the cost of living continues to rise for workers everywhere and the leadership shown by businesses who welcome this is a cause for celebration during Living Wage Week, sending a positive message to the business community to show what others can achieve.”    

For more information about Living Wage Week go to http://www.livingwage.org.uk/living-wage-week
By Richard Sheppard 01 Nov, 2017
Here's another excellent grant funding opportunity for schools.

Greggs Foundation - Breakfast Club Programme

Greggs plc took up the charge and established the first ‘Greggs’ breakfast club. The Greggs Foundation now oversees over 430 clubs, providing a nutritious breakfast to over 26,000 school children each day, over 5 million each year!!!

The Greggs Foundation receives funding from a range of partners, often private sector companies including their major partner, Greggs plc. 

Greggs Foundation uses the money to support breakfast clubs through an initial start up grant for equipment such as chest freezers to store food items or toys and activities for the club. They also make a payment each term towards other food items and Greggs plc donates bread from the nearest shop.

This approach tends to be very well received by our breakfast club schools, many of whom have worked in partnership with Greggs for over fifteen years. Schools tell us that they like the flexibility of the model, allowing them to tailor their club to suit the needs of the children that attend.

The average club costs just £2,000 to set up and run for a year.

Apply now

Click to learn more about our Bursar and Grant Funding service?  

Click to contact us now.

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